Coworking London UK Ltd Privacy Policy

This is a Privacy Policy (Policy) for eOffice UK Ltd (eOffice UK, we, us and our) that describes how we collect, use and protects the personal data when you use our website or services.

If you provide us data, it will only be used in the ways described in this Policy.
This Policy is updated from time to time. The latest version is published on this page.
This Privacy Policy was last updated on: 24/05/2018 and if you have any questions about this Policy, please contact our Compliance Officer at

eOffice UK Ltd
Holden House,
57 Rathbone Place,
London, W1T 1JU
T: +44 (0) 870 888 88 88


Please read the Policy carefully to understand how we handle your personal data. By visiting our website or using our services we assume that you accept and consent to the practices described in this Policy.

The data we collect

We collect information you give us by submitting forms or register with us/post a space on our website, corresponding with us by email or telephone.

These information you give us may include (Name, Company name, email, Photo, Social media links, …)

We also collect data when you visit our website and include IP address, demographic, locations, age, whether you are a new user or returning one, the number of pages you visited and how long you stayed….This data are aimed to give an aggregated view on how our website is used but not identifying you as a visitor.


Cookies are small encrypted text files that are stored on your computer or other device by this website. The website uses cookies to collect information about you.

  • What are cookies used for?
    We use cookies for the following reasons;
    For marketing purposes for example, to display personalised banner
    To identify you as you travel around our site and to monitor your journey and record sales. This enables us to identify issues and improve our customer journey.
    To provide site usage information, which will further help us improve and develop the products and services we offer.
    To ensure that items are placed into your Shopping Basket and your order is processed correctly.

You may change your website browser settings to reject cookies.

To learn how to disable cookies or opt out of their usage please visit <> . Please note, however, that some cookies are essential in order to shop on the Website and in the event you do reject cookies this may impair the functionality of the Website and may mean that you are unable to shop on the Website.
At no point do our cookies or those of our third parties store your personal payment information.

Are there different types of cookies?

We have classified our cookies into two different types; First and Third party cookies. First party cookies are the cookies that eOffice UK set to offer you a fully functional experience when visiting our site.  To learn more about them please check our Cookie Policy

How we use this data

  • We use the data you give us or we directly collect from you to perform our obligations arising from any contracts entered into between you and us when you post a space (if you are a coworking space owner0 and to provide you with the information, products and services that you request from us (if you are a website visitor).
  • to communicate to keep you up-to-date with our activities (new products and services, offers, general information and changes in policy…) through our email newsletter, relevant updates regarding eOffice UK and send you invitations to attend our events.
  • to help us understand what you expect from us, enabling us to deliver improved products and services.
  • to enable certain functions on our website.
    We also collect information to better understand how visitors use our website and to present timely, relevant information to them online.

All this data is collected with the intent to store that data on industry standard UK email hosting and practice management records for the purpose of providing you a service.

Disclosure of your information

You agree that we have the right to share your personal information with:
coworking space providers when you ask us to do so. For example, when you enquire about a coworking space, we will pass your personal information to coworking space provider handling that space. When this happens, coworking space providers’ own privacy policies will apply to how they use your personal information. You can find these privacy policies on their websites and you should check that you are happy with them before submitting your enquiry.
any member of our company and any of its subsidiaries.
advertisers. We will only provide them with aggregate information and no identifiable personal user data.
analytics and search engine providers that assist us in the improvement and optimisation of our website and subject to the cookie section of this policy;
business partners, suppliers and sub-contractors for the performance of any contract we enter into with you

In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets subject to the terms of this Privacy Policy. If eOffice UK Ltd or substantially all of its assets are acquired by a third party, in which case personal data held by it about its clients will be one of the transferred assets.

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of supply terms and other agreements with you; or to protect the rights, property, or safety of eOffice UK Ltd, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your individual rights

As an individual, you have the following rights in regard to the data that we collect and store:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling.
Should you wish to exercise any of these rights, please call the practice and speak to our Data Controller or Data Protection Officer.

If your request or concern is not satisfactorily resolved by us, you may approach your local data protection authority, (see ).
In the UK this is the Information Commissioner’s Office (

Controlling information about you

When you fill in a form or provide your personal details on our website, you may see one or more tick boxes allowing you to:

Opt-in to receive marketing communications from us by email, telephone, text message or post.
Opt-in to receive marketing communications from our third-party partners by email, telephone, text message or post.

If you have agreed that we can use your information for marketing purposes, you can change your mind easily, via one of these methods:

Send an email to us.
Write to us.
Any personal information we hold about you is stored and processed under our data protection policy, in compliance with the Data Protection Act 1998.


We will always hold your information securely.
To prevent unlawful disclosure or access to your information, we have implemented strong physical and electronic security safeguards.
We also follow stringent procedures to ensure we work with all personal data in accordance with the Data Protection Act 1998.

Links from our site

Our website may contain links to other websites.
Please note that we have no control of websites outside of the domain. If you provide information to a website to which we link, we are not responsible for your data protection and privacy.
Always be wary when submitting data via interactive website templates. Study the website data protection policy and the status of the website itself – is it padlocked or using https:// or green bar transfer protocols?).

Changes to this policy

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy. This policy was last updated on 24/8/2018

Contact Us

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to

eOffice UK Ltd
Holden House,
57 Rathbone Place,
London, W1T 1JU
T: +44 (0) 870 888 88 88